|| Print ||
|Friday, October 11, 2013|
BY TOM COX | BUSINESS TIPS CONTRIBUTOR
Dear Matt -
Lots of times, the PIP is written based around the irritations of others. So the PIP is full of vague requests. If your PIP includes vague requests, it means it’s hard for you to know what exactly to do. (A good critique is a critique of visible or audible behavior.)
A bad critique might look like, “I need you to increase my confidence in your good judgment.” What is that supposed to look like?
A good critique looks like, “Matt, when you _(observable_behavior)_ the impact that has is _(observable_outcome)_.”
“Matt, when you issue a press release under your boss’ name without showing it to her first or getting her approval, that has the impact of increasing risk exposure for the organization, it makes me mad, it makes me trust you less, and it reflects badly on your judgment. In the future, can you get appropriate approvals for all press releases before you issue them?”
Fixing a Bad PIP
What if your PIP is full of vagueness?
You need to draft better language that’s clearer, and ask to modify the PIP with that clearer language.
Example of a vague PIP entry: “Item #1: Written work products have been turned in below expected quality.”
What is “expected quality”? Maybe you know, in which case, that’s awesome. If not, you will probably need to seek (respectfully) to get clarification on what “expected quality” is. Until that’s defined to mutual clarity and understanding, you’re at risk of thinking you’re doing it right while the other guy thinks you’re doing it wrong.
Here’s one way to engage on this point:
Tell your boss that you feel the firm deserves to have a very strong writer in your position, and you’re determined to become the best writer in the group. Find out who the current best writer is, and bring them coffee and ask for a tiny bit of coaching (don’t be a burden), and copy their style, and periodically ask smart people for advice and to compare your work to this other person’s work, always seeking specifics.
(For clearer writing, your best resource is Joseph Williams’ book Style: The Basics of Clarity and Grace. )
Project or Task Completion
PIPs often involve project planning and task execution and status reporting. Here are some guidelines.
For example, I work with a guy who, if you’re not in the room with him, you aren’t real — even if he talks with you on the phone five times a day while you’re remote, it’s not the same. I’ve learned to show up in his office once a week just to soothe his emotions. He has no idea he’s this way. It makes a huge difference in his comfort level.
Getting Honest Immediate Feedback
The biggest need anyone on a PIP has is, how do I get immediate feedback on my behavior when it’s wrong, or when it’s borderline?
It’s very easy for timid people to hold back, not tell you what you need to hear, or only tell you after it’s too late.
So how do you encourage them to speak up in the moment? You have to make it clear that you’re serious, and make it safe.
One technique that works wonders is, to offer a reward and a “thank you” — it works like this:
Jo interrupts people and doesn’t even realize she’s doing it. It’s so bad that she has it on her PIP to stop doing it. But she’s naturally loud and confident, and she intimidates a lot of her coworkers.
So, I told Jo to tell each coworker:
Then Jo had to stock up on dollar bills. One day and $12 later, she was a LOT more aware of her actions, and her coworkers were having a blast interrupting her interruptions.
(You can substitute a $1 contribution to the coffee fund, if there are rules in your workplace around money exchanges.)
For another worker earning minimum wage, I set the price at $0.25 — and handed him a roll of quarters.
I guided him to make this offer — he needed to stop whining and complaining — at a staff meeting, in front of everyone. I told him any quarters he didn’t give away, were his to keep. Again, it was extremely effective.
Even without offering money, you can make everyone who gives you feedback glad they did by being grateful, humble, and eager — NEVER be defensive in any way. Always thank them for taking the trouble to share their perspective with you. If they feel it’s true, then for them, IT’S TRUE. Treat it as their truth.
I hope this helps. I’d love to check in with you in a few weeks to see how it’s going.
Best of luck.
PS: If you want help with implementing GTD, please check out GTD Club.
Tom Cox is a Beaverton consultant, author and speaker. He coaches CEOs on how to boost performance by building workplace trust.
Friday, March 27, 2015
BY AMY MILSHTEIN
As baby boomers sell their businesses, too many forget the all-important succession plan.
Friday, March 27, 2015
BY AMY MILSHTEIN
Damian Smith bets on changing himself — and Portland — through consulting.
Wednesday, February 25, 2015
BY JASON NORRIS, CFA | OB GUEST BLOGGER
Pets.com, GeoCities, eToys, and WorldCom … blasts-from-the-past that all signify the late 1990s Internet bubble. Yet we believe the dynamics of the market, specifically in technology stocks, are much different today than it was during the late 1990s.
Friday, February 27, 2015
BY OB STAFF
Oregon Business held its 22nd annual 100 Best Companies to Work For in Oregon celebration Thursday night in the Oregon Convention Center.
Friday, March 27, 2015
BY LINDA BAKER
Founded 12 years ago, Keen Inc. likes to push the envelope, starting with the debut of the “Newport” closed toe sandal in 2003. Since then, the company has opened a factory on Swan Island and a sleek new headquarters in the Pearl District. The brand’s newest offering, UNEEK, is a sandal made from two woven cords and not much more.
Friday, February 20, 2015
BY APRIL STREETER | OB CONTRIBUTOR
Leslie Carlson channels the big idea.
Thursday, February 26, 2015
BY KIM MOORE | OB RESEARCH EDITOR
Employment in Oregon is almost back up to prerecession levels — and employers are having to work harder to entice talented staff to join their ranks. This year’s 100 Best Companies to Work For in Oregon project showcases the kind of quality workplaces that foster happy employees.
|Bike Chic: 7 stylish options for cyclists|
|Beam Me Up|
|Get on the bus!|
|Emperor of the Sea|
|Epitaph for a Boondoggle|
|WikiLeaks allows visitors to search database of hacked Sony documents|
|VW recalls minivans with Chrysler-made ignitions|
|Netflix adds subscribers at record pace|
|EU charges Google with antitrust claims|
|Tech industry urges Congress for protection on patents|
|Is your job the best?|
|Value of college degree increasing|
A new report highlights how Oregon bankers are giving back to their communities.
Since 1932 Tidewater Transportation & Terminals (operating as Tidewater Barge Lines and Tidewater Terminal Company) has operated a multicommodity transportation and terminal company based in Vancouver, Washington. The friendly expression on the company’s shipping containers reflects the attitude of about 330 safety and community-conscious employees but belies how complicated the barge business really is.
The Port of The Dalles has run marine facilities since the 1930s, but they are part of a larger mission to strengthen the local economy. They focus on regional economic development with a strong bent toward adding good-paying jobs in high tech, manufacturing and other industries.
Providing attendees with unique taste of the Northwest Reception.
CFM Strategic Communications turns 25 this year and is celebrating with a revamped website, special events for firm alumni and clients, a special-label wine and a list of 25 stories about its client work over the past quarter century.
The Atkinson Graduate School of Management at Willamette University has maintained its business accreditation by AACSB International—The Association to Advance Collegiate Schools of Business.